How to handle equipment for a family circus show

01 November 2022

Hosting a family circus show at Treetop Arts is an exhilarating way to combine the high energy of our parkour classes with the artistic flair of the circus, yet the real magic often lies in the meticulous preparation that happens before the curtain rises. From loading heavy crash mats into the car to ensuring every aerial hoop is securely tethered, the logistics of handling equipment can determine whether your show is a spectacular success or a chaotic mess. By understanding the specific requirements of our gymnasiums and performing arts spaces, you can transform the daunting task of setup into a seamless part of your family's performance journey.

Pre-Show Logistics and Vehicle Strategy

The journey begins long before you arrive at the venue, starting with how you transport your gear. At Treetop Arts, we utilize specialized storage units and carts designed for our unique curriculum, which includes large foam pits, balance beams, and intricate rigging systems for aerial silks. Before you even step out of the car, ensure that all heavy items like crash mats and heavy-duty mats are loaded on the bottom of the vehicle, directly beneath the lighter, more fragile pieces like hoops, rings, and canes. This simple stacking strategy prevents damage to delicate apparatus during transit. Additionally, always verify the venue's loading dock policies and weight limits, as some local performance halls have specific regulations regarding the types of equipment allowed in their main hallways or back-of-house storage areas.

Safety Protocols for Heavy Apparatus

Safety is the non-negotiable cornerstone of any circus production, and it starts with the correct handling of heavy equipment. When loading or unloading large mats, such as the thick foam pit liners used for our parkour impact zones, never attempt to lift them alone. Coordinate with at least one other adult to ensure the load is balanced and lifted evenly from the ground. For our specialized circus props, like the heavy steel rings or the weighted clubs used in high-impact drills, always use the designated carrying straps provided by the school. Rushing to set up before the children arrive can lead to hurried mistakes, so establish a strict timeline that accounts for the time required to safely secure all gear. Remember that if an item feels unstable or if you hear any unusual creaking when lifting, stop immediately and reassess your technique before proceeding.

Securing Aerial and Rigging Gear

One of the most complex aspects of our circus curriculum involves the aerial silks, trapeze, and rigging systems that require professional-level attention. Unlike static props, these items must be anchored securely to the ceiling or walls of the performance space to prevent any accidental swinging or falling during the show. Before hanging any aerial silks, inspect the carabiners, clips, and extension cords for any signs of wear or fraying. Ensure that all rigging points are firmly attached to the venue's structural beams or approved ceiling grids, never to temporary furniture or unstable surfaces. If you are using our portable hoop systems, make sure the tension bands are tight and the base plates are level on the floor to prevent the entire structure from tipping over during vigorous movement. Double-check every knot and connection point with a partner to ensure that nothing could come loose mid-performance.

Stage Layout and Spatial Planning

Once the heavy gear is secure, the next step involves organizing the remaining equipment to create a safe and engaging flow for the performers. Map out the performance area well in advance, considering the specific needs of our parkour and circus routines. Ensure there is sufficient clearance between the crash mats and the props to allow for safe tumbling and falling without injury. Arrange the lighter props, such as the batons, juggling clubs, and small balance beams, in a way that prevents them from obstructing the path of the performers. It is also important to keep a clear aisle for the audience and for any emergency exits, ensuring that the setup does not block fire safety routes. A well-organized stage not only looks professional but also significantly reduces the risk of collisions and accidents during the rehearsal and performance.

Essential Gear Checklist

Before you leave your home, run through this fundamental list to ensure you have everything needed for a smooth operation. Missing a single item can cause delays that disrupt the show's flow and the children's excitement.

A heavy-duty cart or trolley for transporting crash mats and foam pits.
A set of padded lifting straps for handling rings and aerial silks.
A collection of locking carabiners and heavy-duty velcro hooks.
Non-slip floor mats for the stage area during warm-ups.
Waterproof covers for all electronic cords and lighting fixtures.
A fully stocked first aid kit accessible near the rigging area.
A spare set of spare rings or hoops in case of damage.
A clipboard with a written checklist of all equipment items.
Durable gloves to protect hands from rough surfaces and dust.

Post-Show Decompression and Care

The work does not end when the final bow is delivered; the care of your equipment is just as critical as the preparation. After the show, immediately begin the process of dismantling the rigging and removing the aerial silks, ensuring they are stored in their designated cases to maintain their structural integrity. Fold and stack the heavy mats carefully, avoiding sharp creases that could weaken the foam over time. Take the time to wipe down any surfaces that may have been exposed to sweat or dust, particularly the wooden floors and the metal components of the hoops and rings. Properly stored and maintained equipment at Treetop Arts will last for years, providing endless opportunities for our families to explore the thrilling worlds of parkour, gymnastics, and circus arts. By treating your gear with respect and following these practical steps, you ensure that every show is a safe, joyful, and unforgettable experience for everyone involved.